To manage and maintain the official digital presence of the Rotaract Club by regularly updating the club website with accurate, engaging, and relevant content, thereby promoting visibility, transparency, and community engagement.
Responsibilities
Design, develop, and maintain the Rotaract Club's official website.
Regularly update the website with event details, club activities, announcements, and achievements.
Ensure website content aligns with the club's values, mission, and Rotary International branding guidelines.
Collaborate with all Rotaract committees to collect and publish accurate content.
Ensure mobile responsiveness, accessibility, and proper functionality across devices.
Track and improve website performance and user engagement through analytics.
Things to Consider
Ensure accuracy, timeliness, and consistency in all published content.
Maintain data privacy, copyright compliance, and content authenticity.
Foster a user-friendly, visually appealing, and professional website interface.
Promote transparency and inclusivity in showcasing all club activities.
Protocol to be Followed
Committee Composition
Website Committee Head.
Members skilled in web design and development.
Content writing and editing team.
Graphic design and media editing members.
Website Structure & Design
Maintain sections such as About Us, Office Bearers, Events & Activities, Gallery, Announcements, and Contact Us.
Follow Rotary and Rotaract International branding standards.
Content Collection & Approval
Collect reports, media, and announcements from all committees.
Obtain approval from the Faculty Advisor or Club President before publishing.
Content Updates
Publish event announcements at least three days in advance.
Upload event reports and galleries within three working days.
Share monthly highlights or newsletters.
Ensure proper formatting and grammatical accuracy.
Technical Maintenance
Regularly check broken links and page speed.
Ensure mobile responsiveness.
Perform security and plugin updates.
Back up the website every month.
Multimedia Management
Upload high-quality images and videos with captions and credits.
Avoid copyrighted material without permission.
Analytics & Feedback
Track site visits, page popularity, and bounce rate using Google Analytics.
Collect user feedback once every semester.
Social Media Integration
Link the website with official social media handles.
Provide links to Instagram reels, YouTube videos, and event coverage.
Reporting & Documentation
Submit semester-wise reports to the Faculty Coordinator or Club President.
Include updates made, traffic statistics, issues resolved, and planned upgrades.
Handover Protocol
Document website credentials and hosting details.
Prepare a maintenance guide.
Conduct a proper handover session for the new Website Committee.
