BU Examination Committee

Objective

To ensure the smooth and efficient conduct of examinations while maintaining the highest standards of integrity, fairness, and compliance with Bangalore University (BU) guidelines at Surana College.

Responsibilities

Examination Planning and Coordination:

1. Develop and implement policies for the seamless execution of university examinations.
2. Coordinate with Bangalore University regarding examination schedules, guidelines, and updates.
3. Ensure timely communication of exam timetables to students and faculty.

Pre-Examination Arrangements:

1. Oversee the preparation and distribution of hall tickets.
2. Allocate examination halls and invigilators as per university regulations.
3. Ensure availability of question papers, answer booklets, and other necessary materials.
4. Conduct briefings for faculty and staff involved in exam-related duties.

Examination Conduct:

1. Ensure strict adherence to BU examination protocols.
2. Supervise invigilation and prevent any malpractice.
3. Address any unforeseen issues during the examination, including student grievances.
4. Provide necessary arrangements for students with special needs.

Post-Examination Processes:

1. Collect and securely store answer scripts.
2. Facilitate the evaluation process as per university guidelines.
3. Ensure timely submission of answer scripts and marks to Bangalore University.
4. Handle revaluation and rechecking requests in coordination with university officials.

Examination Grievance Redressal:

1. Address complaints related to exam processes, misconduct, or result discrepancies.
2. Establish a formal mechanism for grievance resolution and ensure fair investigation.

Record Keeping and Documentation:

1. Maintain comprehensive records of examination schedules, results, grievances, and communications.
2. Ensure secure storage of confidential examination documents.
3. Prepare reports for internal and external reviews.

Compliance and Review:

1. Ensure adherence to Bangalore University examination regulations and academic policies.
2. Conduct internal reviews to assess the effectiveness of exam-related processes.
3. Update SOPs periodically based on feedback and policy changes.

Protocols to Follow:

Meeting and Reporting:

1. Conduct regular committee meetings to discuss examination-related matters.
2. Document minutes of meetings with action points and follow-up.

Examination Security:

1. Maintain confidentiality in handling question papers and results.
2. Implement measures to prevent unfair practices and malpractices.

Stakeholder Coordination:

1. Engage with faculty, students, and administrative staff for smooth operations.
2. Coordinate with university authorities for updates and compliance.

Ethical and Legal Considerations:

1. Adhere to copyright and intellectual property rights when sourcing external content.
2. Implement plagiarism detection tools to maintain content originality.

Continuous Improvement Culture:

1. Encourage feedback from students and faculty to enhance examination processes.
2. Implement best practices for improved efficiency and fairness.